Office 365 - The Seven Steps for a Productive Migration
To be sure the success of one's Office 365 migration project, you should be sure to reach the following objectives:
No information is lost during the transition process;
No system downtime - your business still must operate; and
It's done quickly and cost-effectively.
To put it differently, a workplace 365 migration that's stress-free! These objectives can be carried out using these 7 steps:
1. Review your current email system
In case you are like most people, the main reason for migrating to Office 365 is simply because you wish to move your email to the cloud. Accordingly, it's important to start by collating the technical information on your overall email server and run an audit report that identifies all of the active users and groups and also the size of email addresses boxes.
2. Review your current Microsoft licensing status
Office 365 has amount of technical prerequisites you will want to be aware of before you decide to migrate. Normally the one that catches people out is Microsoft windows and Office 2003 are not supported. As well as making sure your main system and browser will continue to work with Office 365, it's also important to size up the versions and licenses of the Ms office software you currently have. Like most organisations, prehaps you are employing a mix of 'microsoft office' versions, which is perfectly - but it is crucial that you understand what you have currently to enable you to make the right decision which blend of Office 365 plans would be best fitted to your business.
3. Take a look at current data storage locations and size
Office 365 offers two main locations to the storing of one's data - Microsoft OneDrive and SharePoint. To help make the best decision about how better to store important computer data after you migrate to Office 365, it's essential to review and record the locations and sized crucial computer data.
4. Determine the very best combination of Office 365 plans
Now you are at the point in which you have information on your email system, you've got a detailed directory your existing Microsoft licensing and you recognize how much data you will need to migrate. Congratulations - now you are in the point which you could assess the different Office 365 business and enterprise plans and select which ones are perfect for your organization. Be aware that Microsoft are now allowing Office 365 plans to be mixed and matched that is great news for those businesses small and large. It means you are able to improve your existing acquisition of recent versions of 'microsoft office' in addition to look after the various requirements your team could have, determined by their roles.
5. Technical preparation on your Office 365 migration
It is now time to get your entire ducks in a row which means collating every one of the technical details you will want to conduct an even migration. By way of example, the worst thing you want to do is start your workplace 365 migration after which learn you do not possess the correct password to improve your website name record. A fundamental part of this step would be to update all computer software towards the minimum specification as well as consider whether you wish to alter the style of your email groups and the way you structure your computer data.
6. Perform work 365 migration
The big day has arrived and it's really time for it to start your Office 365 migration. This can be the critical step, though the lead-up work finished, you need to feel certain if the task goes smoothly. Typically the email system and data is migrated on the weekend to lower the outcome on the internet performance and to reduce the effect on normal business operations.
7. Perform post-migration cleanup
Together with the actual migration complete, there are still a number of clean-up tasks to do prior to project can be deemed a success. The amount and types of tasks will differ per migration but a common example is the decommissioning of the existing Exchange software from your server. This not simply reclaims disk space, but it will can also increase the performance of the server and make sure that the server runs reliably in the years ahead.
Is really a DIY Office 365 Migration recommended?
As we discussed these seven steps collectively require considerable knowledge of your existing systems and also a good knowledge of the Office 365 platform. There are many of third-party link building programs you can use to help in this method - the tricky part would be to know which of them have value. Furthermore you'll want to think about be it worth using internal staff to master and perform one-off multi-step project.
It will be that the best way to assure your small business of a successful Office 365 migration is with the services of a Microsoft Partner containing Office 365 certifications and real-world experience with performing Office 365 migrations.
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